About this role
๐ง๐ต๐ถ๐ ๐ฟ๐ผ๐น๐ฒ ๐ถ๐ ๐ณ๐ผ๐ฟ ๐ผ๐ป๐ฒ ๐ผ๐ณ ๐๐ต๐ฒ ๐ช๐ฒ๐ฒ๐ธ๐ฑ๐ฎ๐'๐ ๐ฐ๐น๐ถ๐ฒ๐ป๐๐
๐ฆ๐ฎ๐น๐ฎ๐ฟ๐ ๐ฟ๐ฎ๐ป๐ด๐ฒ: ๐ฅ๐ ๐ฏ๐ฌ๐ฌ๐ฌ๐ฌ๐ฌ - ๐ฅ๐ ๐ด๐ฌ๐ฌ๐ฌ๐ฌ๐ฌ (๐ถ๐ฒ ๐๐ก๐ฅ ๐ฏ-๐ด ๐๐ฃ๐)
Experience: 3+ yrs
Location: Pune
As a Admin Executive, you will be the backbone of our Pune operations, ensuring smooth dayโtoโday administrative processes while driving dataโdriven insights through advanced Excel analytics. Your role will involve collaborating closely with crossโfunctional teams to compile accurate MIS reports, develop interactive dashboards, and maintain meticulous vendor and expense records. You will leverage your analytical acumen to monitor financial flows, flag discrepancies, and recommend process efficiencies that boost productivity. By acting as a liaison between vendors, internal stakeholders, and finance, youโll guarantee that our resources are utilized effectively and that the organization remains compliant with all regulatory requirements.
Requirements
๐๐ฒ๐ ๐ฅ๐ฒ๐๐ฝ๐ผ๐ป๐๐ถ๐ฏ๐ถ๐น๐ถ๐๐ถ๐ฒ๐
โข Manage and update comprehensive administrative databases with high accuracy and integrity.
โข Develop and maintain advanced Excel models for monthly and quarterly reporting cycles.
โข Design, build, and refresh interactive dashboards for executive decisionโmaking.
โข Coordinate with vendors for supplies, services, and procurement, ensuring timely delivery and cost efficiency.
โข Track and monitor expense reports, reconcile variances, and submit reconciliations to finance.
โข Prepare and present MIS reports to senior management, highlighting key performance indicators.
โข Implement and uphold document control protocols, archiving critical records electronically and physically.
โข Handle travel arrangements, meeting coordination, and logistical support for senior leadership.
โข Conduct periodic audits of vendor contracts, payment terms, and compliance mandates.
โข Provide administrative support for meetings, workshops, and corporate events as required.
๐ช๐ต๐ฎ๐ ๐ ๐ฎ๐ธ๐ฒ๐ ๐ฌ๐ผ๐ ๐ฎ ๐๐ฟ๐ฒ๐ฎ๐ ๐๐ถ๐
โข Bachelorโs degree in Business Administration, Finance, or a related field.
โข Minimum of 3 yearsโ experience in an administrative or finance support role.
โข Expertise in advanced Excel functions โ VLOOKUP, INDEX-MATCH, PivotTables, Macros, and VBA.
โข Proven track record of generating accurate MIS reports and insightful dashboards.
โข Strong vendor management experience, with a history of negotiating favorable terms.
โข Excellent expense monitoring skills and a keen eye for detail in financial reconciliation.
โข Proficiency in Microsoft Office Suite and familiarity with ERP or accounting software.
โข Strong organizational skills and the ability to juggle multiple priorities with tight deadlines.
โข Effective communication skills, both written and verbal, in English and Hindi.
โข Proactive mindset with a willingness to continuously improve processes and systems.